Master WooCommerce and Google Sheets Integration in Just 10 Minutes!

Are you frustrated with the tedious task of transferring data from WooCommerce to spreadsheets?

While exploring various automation tools, I discovered a fast and efficient method to link WooCommerce directly to Google Sheets – and it can be set up in just 10 minutes.

I have rigorously tested this integration approach in my demo stores, confirming that it is both dependable and user-friendly. The best part? No technical expertise or special training is required to make it work. 🛠️

In this guide, I will outline the quickest way to connect WooCommerce with Google Sheets.

You will discover how to establish an automated data synchronization in just 10 minutes. This will eliminate the need for manual data entry and provide you with immediate access to your store’s data in a spreadsheet format.

Why Integrate Google Sheets With WooCommerce in WordPress?

Integrating WooCommerce with Google Sheets streamlines your workflow and minimizes errors by automating data entry.

Rather than exporting order details manually, your store data updates in real-time, providing immediate access to robust reporting tools in a user-friendly spreadsheet format.

Here are the main advantages of linking WooCommerce with Google Sheets:

• Automate Data Entry:Remove the hassle of manually exporting CSV files. New order details are automatically sent to your spreadsheet as they occur, saving you valuable time.
• Enhance Accuracy:Manual data entry can lead to expensive errors. An automated connection guarantees that your data remains accurate and dependable.
• Access Real-Time Insights:Quickly view and analyze your sales data. Utilize Google Sheets’ advanced sorting and filtering features to monitor performance by product, location, coupons used, and more.
• Improved Reporting:Transform your store data into insightful charts and graphs to easily identify trends and enhance your marketing, pricing, and inventory strategies.

Now, let’s explore the process of linking Google Sheets with WooCommerce:

• Step 0: Prepare Your WooCommerce Store and Google Sheets 📦
• Step 1: Install and Activate the Uncanny Automator Plugin 🔄
• Step 2: Link Uncanny Automator with Google Sheets 📄
• Step 3: Configure the WooCommerce Trigger in Uncanny Automator 🛒
• Step 4: Set Up the Google Sheets Action in Uncanny Automator ✨
• Step 5: Save and Activate Your Automation Recipe ✅
• Common Questions About Integrating WooCommerce with Google Sheets

Step 0: Prepare Your WooCommerce Store and Google Sheets 📦

Before we start setting up automation, let’s ensure we have the essentials ready. To connect WooCommerce with Google Sheets, you need two key components:

1. A functional WooCommerce store on your WordPress website.
2. A Google Sheet prepared to collect your store data.

If you haven’t established your online store yet, you can follow our comprehensive guide on setting up WooCommerce. It includes everything from selecting a domain and hosting to installing the WooCommerce plugin and adding your products.

After launching your store, the next step is to set up the spreadsheet that will receive your WooCommerce data.

To get started, visit the Google Sheets website and click on ‘Blank’ to create a new spreadsheet. Alternatively, you can select a pre-designed template if you prefer.

This will direct you to a new screen where you can begin by naming your sheet. Next, create columns for the various data points you wish to gather.

For demonstration purposes, I have added columns for the customer’s name, email address, phone number, the products they purchased, and the total order amount.

However, you can also import other types of WooCommerce data, such as customer location, coupon codes, order status, order time, and much more.

Once your Google Sheet is set up, I suggest keeping it open. You’ll need to select it in the next step while configuring the integration.

Step 1: Install and Activate the Uncanny Automator Plugin 🔄

Now that your WooCommerce store is operational and your Google Sheet is prepared, it’s time to connect everything — the simplest way to do this is by using Uncanny Automator.

It is undoubtedly the best automation plugin for WordPress, offering an intuitive interface, flexibility, and seamless integration with both WooCommerce and Google Sheets.

Uncanny Automator serves as an intelligent connector between various plugins and services on your website. For instance, when a customer completes a purchase in WooCommerce, it can automatically perform an action in Google Sheets, such as logging the order details.

Simply create an automation workflow, referred to as a ‘recipe’ by the tool, and it will handle everything for you.

Having tested numerous automation tools over the years, I consistently choose Uncanny Automator for its reliability.

In just a few minutes, you can establish automations, and once activated, they operate seamlessly in the background. For more information, check out our review of Uncanny Automator.

To get started, install and activate the Uncanny Automator plugin. For detailed instructions, refer to our step-by-step guide on how to install a WordPress plugin.

After activation, navigate to the Automator » Settings and input your license key.

You can find this information in your account on the Uncanny Automator website.

Next, click the ‘Activate License’ button to proceed.

Step 2: Link Uncanny Automator with Google Sheets 📄

With Uncanny Automator configured, it’s time to connect it to your Google account. This integration enables the plugin to securely transfer WooCommerce data directly into your Google Sheets.

You only need to perform this connection once. After linking your Google account, the plugin will have the ability to access and automatically update your spreadsheets whenever a new order is placed.

To begin, navigate to the ‘App Integrations’ tab and select ‘Google Sheets’ from the left sidebar. Then, click the ‘Sign in with Google’ button.

This action will redirect you to a new page where Uncanny Automator will request access to your Google account.

Simply select the email address you wish to connect to the plugin. If your desired account is not listed, click on ‘Use Another Account’ to enter your credentials.

In the following step, you’ll see a notification from Google indicating that Uncanny Automator will have access to your name, email address, and profile picture.

This is a standard part of the secure integration process. If you are comfortable with this, click the ‘Continue’ button to proceed.

You will be presented with the permissions required by Uncanny Automator. Google’s phrasing may seem concerning, as it requests access to ‘See, edit, create, and delete all your Google Drive files’ and ‘spreadsheets’.

This is a common requirement for any application that needs to input data into a Google Sheet.

You can be assured that Uncanny Automator will only utilize this permission to add new entries to the specific spreadsheet you choose. Please check the boxes to proceed.

After that, click the ‘Continue’ button.

In a few moments, you will be redirected back to your WordPress dashboard, where you will see a confirmation message stating ‘Your account has been connected successfully.’

However, you will also notice a message indicating that no spreadsheet is currently selected. To resolve this, simply click the ‘Select new sheet(s)’ button.

This action will open a popup displaying all the spreadsheets linked to your Google account.

From this list, select the spreadsheet you created earlier for your WooCommerce store and click the ‘Select’ button to confirm your choice.

You can repeat this process to add multiple Google Sheets to Uncanny Automator.

After adding, all your connected spreadsheets will be visible in the recipe editor, allowing you to easily choose the appropriate one for each automation you set up.

Step 3: Configure the WooCommerce Trigger in Uncanny Automator 🛒

With Uncanny Automator now linked to your Google account, it’s time to set up the automation, referred to as a ‘recipe’ in Automator.

In this step, you’ll design an automated workflow that transfers new WooCommerce order information directly to your Google Sheet whenever a purchase is made.

Remember, each recipe consists of two components: the trigger and the action. The trigger is the event that initiates the recipe, while the action is the task executed in response to the trigger.

To create your initial recipe, navigate to the Automator » Add New Recipe section in the WordPress dashboard.

You will be prompted to choose between creating a ‘Logged-in’ recipe or an ‘Everyone’ recipe.

Logged-in recipes can only be activated by users who are logged in, whereas ‘Everyone’ recipes can be triggered by anyone. To set up a recipe that activates with every order, select ‘Everyone’ and click the ‘Confirm’ button.

Next, provide a name for the recipe by entering it in the ‘Title’ field. This is for your reference, so feel free to use any name you prefer.

Uncanny Automator will display all the integrations you have installed on your WordPress site. Select ‘WooCommerce’ from the list.

Next, choose the trigger for your automation. This action will initiate the recipe on your website.

For this recipe, I will select ‘A guest completes, pays for, and lands on a thank you page for an order with a product.’

If you prefer to create individual spreadsheets for each product category in your store, I suggest opting for the second choice.

Now, you need to establish a trigger condition. This event will activate your automation. Let’s explore the available options:

• Completes:This option triggers the automation as soon as an order is marked as ‘complete’ in WooCommerce. It is the most dependable choice and the one I recommend for this tutorial.
• Pays for:This option activates the automation immediately after a payment is processed. However, it may not apply to all orders, such as those using ‘cash on delivery.’
• Lands on thank you page for:This option triggers when a customer arrives at the thank you page after completing their purchase. It’s a good choice but can be less reliable if a customer closes their browser before the page fully loads.

After making your selection, click the ‘Save’ button.

Next, decide if the Uncanny Automator workflow should activate when a customer purchases a specific product or any product. To capture details for every order, choose ‘Any product.’

This option ensures that all sales are recorded, but you can also opt for a specific item if you wish to track only its sales. Then, click ‘Save.’

Step 4: Configure the Google Sheets Action in Uncanny Automator ✨

Once you’ve set up the WooCommerce trigger, it’s time to instruct Uncanny Automator on the next steps. In this case, you’ll send the order information to your Google Sheet.

To proceed, click the ‘Add Action’ button.

You will now see a list of all available integrations on your website.

From this list, simply select ‘Google Sheets.’

You will now see a list of actions that Google Sheets can perform based on the trigger you just configured.

From this list, select ‘Create a row in a Google Sheet’ as the action type.

This instructs Uncanny Automator to add a new row to your spreadsheet each time the trigger condition is met, such as when a customer completes a purchase.

After completing the previous step, a new dropdown menu will appear on your screen, allowing you to select the Google Spreadsheet you previously added to Uncanny Automator.

Next, open the Worksheet dropdown and select the specific sheet where you want to save your WooCommerce data.

If your spreadsheet contains only one sheet, this setting is not relevant. However, if you have multiple sheets within the same Google Sheets file, ensure you select the correct one for this automation.

Scroll down to the Rows section. Uncanny Automator will display all the columns from your chosen Google Sheet. Your task is to map each column to a corresponding type of WooCommerce data.

Mapping may sound technical, but it’s quite straightforward. Imagine your Google Sheet columns as mailboxes and the WooCommerce order data as letters. You’re simply instructing Uncanny Automator on which letter belongs in which mailbox.

To begin, click the ‘*’ icon next to the first field, which will open a dropdown menu.

Now, in the ‘Triggers’ section, you will find a list of dynamic data options that Uncanny Automator can retrieve from your WooCommerce store.

Just click on the value you wish to use for each column. For instance:

• For the Name field, select the Billing first name.
• For the Email, choose the Billing email.
• For the phone number, choose the billing phone option.
• For the products in the order, select the order products option.
• For the total amount of the order, map it to the order total field.

Repeat this mapping process for each column in your spreadsheet. Once all columns are correctly mapped, click ‘Save’ to finalize your settings.

Step 5: Save and Activate Your Recipe ✅

After mapping all your WooCommerce data to the appropriate Google Sheets columns, it’s time to save your work.

To do this, ensure that both the Trigger and Action toggles are set to Live. Then, navigate to the right-hand column and switch the Recipe toggle from ‘Draft’ to ‘Live’ as well.

Now, whenever a customer completes a purchase on your WooCommerce store, all the selected data will be automatically added to the connected Google Sheet.

Here’s a preview of how your spreadsheet will appear once it starts receiving data.

Common Questions About Integrating WooCommerce with Google Sheets

Here are some inquiries our readers have had prior to linking their WooCommerce stores with Google Sheets:

Is there a fee to connect WooCommerce with Google Sheets?

To integrate Google Sheets, you need a premium plan for Uncanny Automator. While the basic Uncanny Automator plugin is free, the Pro version is essential for connecting to external services like Google Sheets.

Is it possible to send custom field data from WooCommerce to Google Sheets?

Yes, Uncanny Automator can retrieve data from custom fields. During the data mapping process in Step 4, you can select your custom field information from the dropdown menu, just as you would for standard fields like name and email.

Will this automation include my previous WooCommerce orders in Google Sheets?

No, the automation recipe you create will only apply to new orders that are placedafteryou activate the recipe. It does not retroactively sync your previous order history.

What occurs if I modify the column names in my Google Sheet later?

If you change the column names in your Google Sheet after creating the recipe, the connection will be disrupted and data will cease to sync.

You will need to return to your Uncanny Automator recipe editor, refresh the connection to your sheet, and remap the WooCommerce data to the updated column names.

Discover More Strategies to Enhance Your WooCommerce Store 💡

Integrating Google Sheets with WooCommerce can significantly enhance your store’s efficiency. To further optimize your WooCommerce store, we’ve gathered a selection of valuable resources.

• Top WooCommerce Automations to Boost Sales– Discover various automation strategies, such as automated marketing through push notifications, transactional emails, and invoicing, to enhance your store’s performance.
• How to Automatically Send Coupons After a WooCommerce Product Review– Motivate customer feedback and increase sales by automatically sending coupons to customers who write product reviews.
• How to Set Up Abandoned Cart Emails in WooCommerce– Recover potentially lost sales by creating automated emails for customers who leave items in their shopping carts.
• How to Import and Export WooCommerce Products with Images – Save time and ensure consistency by effectively managing your product catalog, including images, through bulk import and export.
• How to Enhance the Customer Journey for Your WooCommerce Store– Boost user experience and increase conversions by optimizing the path your customers take from browsing to purchasing.
• How to Display Product Recommendations in WordPressBoost your average order value and enhance customer satisfaction by showcasing personalized product recommendations in your online store.

We trust that this article has guided you on how to link Google Sheets with WooCommerce. Additionally, check out our expert recommendations for top WooCommerce plugins and discover how to create a WooCommerce popup to drive sales.

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